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Inbounded inventory items
The Inbounded inventory items report shows everything that was received, broken down per product, order and container, with the moment it was received and the user who received it. Where Inbounded orders gives one line per order, this report tells you exactly which products came in, how many, in which container and by whom.
Open it from the sidebar: Reporting › Inbounded inventory items.
What is included
Every received unit on these order types, for the accounts you have access to:
- purchase orders,
- return orders,
- transfer orders (at the receiving location),
- add inventory orders.
Unlike Inbounded orders, the order does not need to be completed: as soon as units are received, they appear (after the next refresh). Units are grouped into one row per minute of receipt, order, product, status, container and user. So if a receiver scans 40 units of one product into one pallet within the same minute, that is one row with Received quantity 40.
The report is refreshed every four hours; see How report data is updated.
Columns
| Column | Meaning |
|---|---|
| Received at | When the units were received, to the minute. |
| Received by | The user who received the units. |
| Order number | The inbound order's number. Click it to open the order. |
| Account | The account of the order. Shown only when your account has sub-accounts. |
| Order type | The kind of order, for example purchase order or return order. |
| Customer reference number | The customer reference on the order. |
| Purchase order number | The purchase order number entered on the order. |
| Delivery terms | The delivery terms (Incoterms) on the order. |
| Vendor | The vendor of the order. Click it to open the vendor. |
| Shipping container | Whether the order arrived in a shipping (sea) container. |
| Shipping container number | The number of that shipping container. |
| Product number | The product's number (SKU). |
| Product description | The product's name. |
| Received quantity | The number of units received on this row. |
| Location | The location that received the goods. |
| Product category | The product's category. |
| UN number | The product's UN number, for dangerous goods. |
| Status | The status of the order line: New or Defective. |
| Container | The container the units were received in. Click it to open the container. |
| Packing material number | The number of the container's packing material. |
| Packaging | The name of the container's packing material, for example the pallet type. |
| Weight | The product's weight with its unit, as set on the product. |
| Serial numbers | The number of units with a serial number in that container. |
| Lots | The lot numbers of the units in that container, separated by commas. |
| Other reference number | The other reference on the order. |
INFO
Serial numbers and Lots are calculated for the container, not just for the row: they count or list the units that are in the container at the moment of the last refresh. When units have been moved out of the container since, these columns change accordingly. For rows without a container they are empty.
Filters
Every column can be filtered (see Filters). These columns offer a list of values:
| Column | Values |
|---|---|
| Order type | Purchase order, Return order, Add inventory order |
| Location | The locations you have access to |
| Status | New, Defective |
Transfer orders are not in the Order type list, but you can still find their rows through search or by filtering on the Order number.
Useful filters:
- Received at between two dates, for a day's or week's receipts.
- Received by is a user, for the work of one receiver.
- Vendor is a vendor, for everything a supplier delivered.
- UN number is not empty, to find dangerous goods that were received.
- Status is
Defective, to see returns that came back damaged.
Sorting and search
The report is sorted by Received at, newest first. Search looks in all columns, so you can type a product number, order reference, container name or user name.
Exporting
Use the export button to download the report as CSV. See Exporting.
Typical use
- Receipt confirmation for a customer or supplier: filter on the Order number or Purchase order number and export the list of products and quantities received.
- Inbound productivity: filter Received at on a day and group the exported rows by Received by.
- Dangerous goods administration: filter UN number is not empty to see which hazardous products came in and where they are.
- Return analysis: filter Order type is Return order and Status is
Defective. - Finding the pallet: search for a product and look at Container to see which pallet it was received on.
Who can see it
Admins, Warehouse associates, Account owners, Shopify account owners and users with the Reporting role. See Who can see reports.