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Inbounded orders
The Inbounded orders report lists completed inbound orders, one row per order, together with the inbound information that was recorded when the goods arrived: how they came in (modality), what packaging they came on, how many packages, whether pallets were returned, and how many different products the order contained. It is the overview of "what came in through the door".
Open it from the sidebar: Reporting › Inbounded orders.
What is included
Orders of these types that are completed, for the accounts you have access to:
- purchase orders,
- return orders,
- add inventory orders.
Orders that are still being received are not included; they appear in Open receives until they are complete. For a breakdown per product of what was received, use Inbounded inventory items.
The report is refreshed every four hours; see How report data is updated.
Where the inbound information comes from
When an order is received, the Receive screen has an Inbound information section with:
- the packing material the goods arrived on (for example a pallet type),
- the Modality: Ocean, Road or Air,
- the packaging quantity,
- a Pallets returned switch.
These values end up in the columns Type of packaging, Modality, Packaging quantity and Pallets returned. When they were not filled in at receipt, the columns stay empty. See Receiving.
Columns
| Column | Meaning |
|---|---|
| Order number | The order's number. Click it to open the order. |
| Account | The account of the order. Shown only when your account has sub-accounts. |
| Order type | Purchase order, return order or add inventory order. |
| Purchase order number | The purchase order number entered on the order (the reference of the purchase order, for example from your ERP). |
| Container number | The shipping container number entered on the order, for goods that arrived in a sea container. |
| Customer reference number | The customer reference on the order. |
| Modality | How the goods arrived: Ocean, Road or Air. |
| Type of packaging | The packing material the goods arrived on, as chosen at receipt. |
| Packaging quantity | The number of packages (for example pallets) received. |
| Pallets returned | Whether pallets were returned (to the carrier), as recorded at receipt. |
| Number of SKUs | The number of different products on the order. |
| Receipt date | When the order was received. |
Filters
Every column can be filtered (see Filters). The Order type column offers a list: Purchase order, Return order and Add inventory order.
Useful filters:
- Receipt date between two dates, for the inbounds of a week or month.
- Order type is Purchase order, to leave returns out.
- Modality is
Ocean, to see sea container arrivals. - Pallets returned is yes or no.
Sorting and search
The report is sorted by Receipt date, newest first. Search looks in all columns, so you can type a purchase order number, container number or reference.
Exporting
Use the export button to download the report as CSV. See Exporting.
Typical use
- Inbound invoicing: inbound handling is often charged per order, per pallet or per SKU. Filter Receipt date on the month and export: Packaging quantity, Type of packaging and Number of SKUs give you the figures.
- Pallet administration: use Pallets returned to check which inbounds returned pallets to the carrier.
- Container arrivals: filter on Modality or search a Container number to confirm when a sea container was received.
- Weekly inbound volume: count the rows per week to see how many orders came in.
Who can see it
Admins, Warehouse associates, Account owners, Shopify account owners and users with the Reporting role. See Who can see reports.